BOARD OF DIRECTORS

The Beverly Oaks Homeowners' Association is governed by a board of directors who are elected by the owners. The board consists of 5 homeowners serving on a volunteer basis for a two year term. The Homeowners Association is the cornerstone of a planned residential community. It brings continuity and order to the community; it preserves the architectural integrity and it maintains the common properties. Properly run, the association promotes the concept of “community” and enhances the neighborhoods property values.

The owners elect the policies for the association, and the directors and agents implement these policies as well as oversee the planning and administrative functions of the Association. The directors and officers of the association have a fiduciary relationship with the members of the association. This fiduciary relationship imposes obligations of trust and confidence in favor of the corporation and its members. It requires the members of the board to act in good faith and in the best interests of the members of the association. It means that the directors must exercise due care and diligence when acting for the community, and it requires them to act within the limited scope of their authority.





The 2016 board includes David Schneider, Randy Ranew, Vivian Scott, Chad Johnson, and Robert Bauer. David DeVolt of the Timothy, Devolt & CO Pc is the Association's Auditor and Tax accountant. Julie Blend, Esq. of Dealey Zimmermann & Blend, PC. is the Association's attorney. Kathy Parker of Guardian Management Company is the Association bookkeeper. Ms. Parker provides billing and accounting services, and maintains the online owner records.

David
Schneider
President
Joel
Kern
Secretary
Jesse
Mitchell
Vice President
Robert
Bauer
Treasurer
Randy
Ranew
Director


President 2016-2017
David Schneider joined he board in January of 2014 and was elected President in March 2016. David will preside over meetings and the handling the land transaction with the State of Texas. The president of an association is vested with all the powers generally given to the chief executive officer of a corporation. The president presides at all meetings of the board and the membership. The president will execute contracts, orders and other documents in the name of the association as its agent. When signing documents the president binds the association under a doctrine of inherent powers.

The president also assumes general charge of the day-to-day administration of the association and has the authority to order specific actions in furtherance of the board's policies. The president serves as spokesman for the board of directors in most matters relating to general association business. Like all officers of the association, the president has an affirmative duty to carry out the responsibilities of the office in the best interests of the association. The president serves at the will of the board of directors and can be removed with or without cause at any time by a majority of the full board.

Vice President 2017
The vice-president is vested with all the powers which are required to perform the duties of the association president in the absence of the president. The vice president does not automatically possess inherent powers to act in the capacity of the chief executive officer, and may act for the president only when the president is actually absent or otherwise unable to act.

The vice-president typically assume such additional substantive duties such as managing the landscape and exterior painting and repairs.


Conflict of Interest Policy

Board member will take care to avoid conflicts of interest or the appearance of conflicts. Specifically:

Under no circumstances will any owner or board member be financially compensated for his labors for the association;

Under no circumstances will any owner or board member use contractors or service of the association, and pay the association back;

Under no circumstance will any owner or Board member maintain a petty cash file or be paid in cash. Petty cash reimbursement is only to be paid with an Association check.

Under no circumstances will any owner or board member be given fence, roofing, transmitters, or paint materials, etc., purchased by the Association without paying for the material prior to receipt;

Under no circumstances will any owner or board member purchase tools or office equipment with Association funds;

Under no circumstances will any owner or board member accept personal favors or gifts from contractors of the association;

Under no circumstances will any owner or board member company or a company that they use in another capacity be used by the association unless; there are 3 or more written bids showing that the vender either (a) provides unique services, or (b) is less expensive than an outside vendor, but meets all other criteria (e.g. insurance);

Board Members agree not to collect undisclosed fees, rebates, or discounts from service vendors; and in the event that any should be collected, such fees shall be given immediately to the Association;

The Board shall maintain a separate bank account in a bank where deposits are insured by the Federal Deposit Insurance Corporation.




Refund Policy

Assessments Annual Assessments and Special Assessments are mandatory obligations set forth in the home owner's deed restrictions, also known as Covenant and Restrictions, filed in Dallas County (Instrument number 201300037131, restated on February 5, 2013) and are non-refundable except in the case of overpayment. Overpayments will be refunded within 15 days of receipt of a written request.

Group Purchase Services and Products Association fees for services or products are guaranteed for 30 days from date of delivery or work completion date. If there is a defect, the Association will correct the defect within 45 days of receipt of an email or written request.



Privacy Policy

Owner privacy is important and the Association and will take all reasonable measures to protect personal and financial information.

All financial information held by the Association will only be used to manage and collect Association assessments and fees. Disclosure of financial information will be limited to the Association accountant, banker, auditor, lawyer, online payment processor, and board of directors. In no case will an owner's financial information be disclosed to anyone else with the exception that all lawsuits, legal judgements, and liens are required to be disclosed to Association members.

All debit and credit card information will be handled by a third party processor with no disclosure to the Association. The Association will not take cash payments.

All contact information held by the Association will only be used for official Association business as approved for by the Board of Directors. No personal or private solicitations of any type will be made.

The Association will not sell or redistribute any personal or financial information to anyone at any time. The Board of directors reviewed your request for reimbursement of the electrical costs for operating one of the community irrigation clocks connected to your home. The Board has ruled that all six owners that are powering irrigation clocks are entitled to be reimbursed for electrical costs at (1) the rate the community would pay if the controller was connected to the community power line and (2) provided the owner submits an invoice yearly between January and March 31 of any year that reimbursement is sought.
 



Community Electricity Reimbursement Policy

Six homes in the community have low consumption electrical devices that service the community overall. The Association will reimburse power usage The Board of directors reviewed your request for reimbursement of the electrical costs for operating one of the community irrigation clocks connected to your home provided that the owner submits an invoice between January and March 31 of any year that reimbursement is sought. No prior year reimbursements can be made.

Sprinkler Controllers. The community will reimburse $3.02 annually for 20.2 kilowatts consumption a year.  The reimbursement is based on the fact that the a controller is a 2.1 watt clock that uses an additional 10% in electric consumption for the opening and closing of valves (research paper).  The community currently pays $0.149423559 per kilowatt hour. Calculated in 2016. 
 
Mailbox Lamp posts. The community will reimburse $20.08 annually for 133.17 kilowatts consumption a year. The reimbursement is based on the 12 month consumption of the two light fixtures mounted on the 2023 garage. The community currently pays $0.149423559 per kilowatt hour. Calculated in 2016.


Recalculation of Reimbursement Rates. A recalculation of the reimbursement rate can be requested in any year by the board or any owner. Changes in the electric contract prices will affect these rates (higher). The planned replacement of the CFL lights with LED is expected to change the rates (lower).


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