PROJECTS

Mail Center Design

Thanks to everyone who commented on the layout of the central mail station. The revised plan (outlined below) is under review by the regional postal service inspector.

The station will be housed in the center garage of the 2023 Wilshire building. The center garage was selected because it has enough space to handle the mail service and it will cost less to finish-out than the larger garage. For example, a door opener for the large garage is $3,000. A door opener for the small garage is $300.

The mail center will have drive-up access. There are five parking places; four 16-foot spaces (at the large garage driveway and the visitor parking across the street), one compact car spot, and street parking for five more vehicles. The driveway will serve as a wheelchair ramp. Awnings (not shown) will be installed over the doors to help keep the garages dry when it rains and so that owners can access the touch pad in the rain without getting wet. The door will be closed at night for security (owners can gain access after hours using a touchpad). A recent Postal Service study concluded that mail cluster theft occurs mostly at night and is a crime of opportunity.

View from drivewayClick photo to enlarge

View with future package lockerClick photo to enlarge

The interior will be finished with a HardiPanel Vertical Siding - smooth which is an concrete based exterior siding. The concrete floor will be water-sealed and have a wall to wall black rubber mat walking surface. There will be a lighted sorting desk, a cabinet for supplies, and recycle trash bins. There will also be motion sensor lights. The garage will be wired with electric and cable service for the possible future installation of a security camera and possible future computerized parcel management system (see below). Both a security camera and a parcel management system would require a community vote and approval before being implemented.

Construction DrawingsClick photo to enlarge

1 Ceiling: Fan with motion sensor
2 Ceiling: Track lights with motion sensor
3 Ceiling: Garage opener (with timer)
4 Left wall at entry: Track pad for garaghe door (exterior)
5 Left wall at entry: Switches for rack lights and ceiling fan
6 West wall: Electric socket (GFI) and TV cable internet connection
7 North wall: Electric socket (GFI)
8 East wall: Electric socket (GFI)
9 Garage #3: West wall: Electric socket (GFI) and TV cable internet connection
10 Work station: 30"x"84"x2 (top) on 24" x "80" x "70" (base)


Click photo to enlarge

There will be 100 class 4C mail boxes (the Association currently has the less secure class B boxes in place) and 10 parcel lockers. The mailboxes will be mounted in a wooden encasement with a HardiPanel Vertical Siding - Smooth and vinyl baseboard/kickboard. The interior will have the same moisture protection as the exterior of the building exterior. These mail units will meet the requirements of USPS-STD-4C, the new high-security standard developed by the United States Postal Service. Doors will engraved with owners address.

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There will be a steel door with Smartwood overlay which will look like a swing out wood door, but will open upward like a standard garage door. The door will be powered by a Liftmaster 8550 which is a highly reliable, belt drive door opener with a lifetime warrantee. The opener will have motion sensor lights and will have a battery backup so as to be functional during a power failure. There will be a touchpad to allow entry after hours. The opener is Nest compatible and can be opened remotely by board members.

Click photo to enlarge

Nationally, 84% of homeowners shop online and 20% buy items weekly and it is a growing trend. A package tracking and notification system would electronically check-in an item, safely secure the package and automatically notify the recipient via text and email that their package is in the locker. A package tracking and notification system can be leased with service is provided by the supplier - it would not be a capital expense to the Association.

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Below are additional aerial scale drawing to help owners visualize the project. The large structure across from mailboxes is the space needed for a Package Management System
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Timeline

09-2016 Two mailbox clusters broken into - 13 boxes accessed
09-2016 Concept of 2023 mail center proposed
09-2016 Board meeting: Unanimous vote to not declare an emergency and to put mail center on spring ballot
10-2016 Multiple mail cluster break-ins - 16 boxes accessed
01-2017 Mailcluster break-in - 16 boxes accessed - mail service down for 3 weeks
03-2017 Annual meeting: 4 solutions to mailbox break-ins presented including "do nothing".
04-2017 Community Ballot: Community approved mail center, partially funded by capital reserves and partially funding by 1 year assessment of $23.64
06-2017 Mail center design specification posted for owner review and comment
06-2017 Mail cluster break-in thwarted by resident - suspects chased for 1 mile
07-2017 Mail center design submitted to US Postal Service (after owner review)
07-2017 Garage door design selected
07-2017 US Postal Service approval fast tracked (they really liked the design)


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